Purchasing AgentCITY OF FAYETTEVILLE-HR
PURCHASING AGENT 2019-01358
- Essential Job Duties
The City of Fayetteville is committed to attracting, engaging and rewarding a multi-generational workforce. By offering a total rewards package including competitive compensation and benefits plans and a purposeful work life, the City is an employer of choice focused on serving our community.
The starting rate of pay for this position will be within 15% of the grade range minimum. The rate determined will depend on experience and qualifications.
The grade range for this position is:
(Minimum 15% Minimum) Market Maximum
$21.34 $24.54 $25.71 $30.85
- Provide good customer service to both internal and external customers, maintain positive and effective working relationships with other City employees (especially members of their own team), and have regular and reliable attendance that is non-disruptive.
- Monitor purchases for compliance to City ordinances, state laws and City policies.
- Coordinate and assist departments in compiling information for request for proposals, bids, and request for qualifications; coordinate information to procure services, equipment, materials and supplies, and monitor preparation and distribution of proposals and bids to vendors.
- Prepare complex and descriptive technical specifications, bid documents, and contracts.
- Compile and manage information to develop city-wide blanket contracts and monitor spending to ensure compliance and use of blanket contracts.
- Manage and maintain Purchasing's web pages.
- Manage the receiving, tabulating, and recording of bids and public bid openings. Evaluate bids to determine compliance with bid specifications, purchasing policies, state and federal laws.
- Analyze proposals and bids received from vendors in order to assist departments with procurement recommendations to Mayor and City Council.
- Manage procurement card (P-Card) program. Add funds to P-Cards as needed, in compliance with policy, issue new cards to employees and conduct P-Card training for cardholders.
- Manage the selection committee process, as outlined in the City purchasing policies. This includes working with the Finance Director and Mayor to form committees.
- Manage reverse auctions, internet bidding, and assist in management of negotiated procurements and coordinate proper sale and disposal of City owned property, materials, equipment and scrap materials.
- Conduct research, evaluate findings, and make recommendations on procurement matters. Evaluate bid and performance bonds to ensure the City has coverage as required by state law.
- Calculate and report quarterly performance results.
- Manage inter-departmental billing associated with various copiers and multiple city departments.
- Perform special projects as assigned.
- Maintain effective relationships with other purchasing professionals to stay informed about case law updates and best purchasing practices.
- Perform other duties as assigned.
- Secondary Job Duties
- Serve as backup to review purchase requisitions for account information, compliance with City ordinances, and state and federal laws. Consult with appropriate parties to address discrepancies.
- Secondary duties as assigned.
- Minimum Qualifications
- Bachelor's degree (B.A. or B.S.) from four-year college or university in a business related field and two (2) years of progressively responsible procurement experience. Public sector procurement experience is preferred.
- Valid Driver's License.
- Must successfully pass criminal background check, including but not limited to convictions, guilty pleas, or no contest pleas to violent offenses, theft offenses and any offense under A.C.A. 21-15-103 and A.C.A. 21-15-111.
- Obtain Certified Professional Public Buyer (CPPB) within five years of hire date.
- Be able to work independently, utilizing discretion and sound judgment and coordinate the efforts of diversified interests.
- Effectively communicate with others orally and in writing.
- Possess the ability to understand, apply, and administer purchasing policies and procedures, as well as state and federal purchasing regulations.
- Must be proficient in the use of a computer and related software programs such as word processing and spreadsheet applications and must be able to become proficient in the use of software programs such as database applications and the City's financial software applications. Must be able to effectively operate standard office equipment.
- While performing the functions of this job, the employee is regularly required to sit, stand and move between various locations both within the office and to external locations; use arms, hands and fingers to handle, feel, and reach; occasionally climb or balance; stoop, kneel, or crouch. Must have vision abilities to accomplish computer and office work. Frequently lift and/or move up to 10 pounds.