Permit Coordinator #01556
Permit Coordinator 2020 - 01556
Salary: $31,241.60 - $45,177.60 Annually
Location: Fayetteville, AR
Job Type: Full Time
Department: Development Services Department
Job Number: 01556
Essential Job Duties
The City of Fayetteville is committed to attracting, engaging and rewarding a multi-generational workforce. By offering a total rewards package including competitive compensation and benefits plans and purposeful work life, the City is an employer of choice focused on serving our community.
The starting rate of pay for this position will be within 15% of the grade range minimum. The rate determined will depend on experience and qualifications.
The grade range for this position is:
Hiring Range:
(Minimum 15% Minimum) Market Maximum
$15.02 $17.27 $18.10 $21.72
Provide good customer service to both internal and external customers, maintain positive and effective working relationships with other City employees (especially members of their own team), and have regular and reliable attendance that is non-disruptive.
Primary responsibility for management and efficiency of the residential, commercial, and multi-review building permit program.
Provide guidance to customers related to permit requirements for residential projects and communicate with contractors and other customers the permit requirements for multi-review projects, verify that applications and attachments are complete and enter information into database.
Review residential plans for compliance with City codes, including building height, setbacks, utility easements, architectural standards, driveways, etc. for permit approval.
Route permit applications, plans and specifications to Building Official and other divisions and departments throughout the City for review and approval. Coordinate revision of submittals to appropriate departments for final approval.
Calculate and collect fees and issue permit once approved. Collect and remit appropriate permit fees to State Dept. of Finance and Administration pursuant to state laws.
Monitor Temporary Occupancy permits for renewal. Issue Certificates of Completion or Occupancy when approved by a Building Official, other divisions or departments.
Verify contractor licensing and bonding insurance of permit applicants as required by state law and City ordinances.
Maintain records for permits and inspections involving contractors, buildings, plumbing, mechanical, electrical and natural gas applications.
Maintain and close-out completed permits, compile and submit for archiving monthly.
Coordinate and schedule inspection requests. Monitor results of inspections and remedies of violations.
Monitor permits for activity, and act as point of contact for resolving expired permits.
Review and process trade permit applications. Verify application information for accuracy, calculate and collect fees, and issue permit once approved.
Process Home Energy Rating System documentation, verifying information for compliance and updating permit records accordingly.
Maintain records for electric meter inspections and notify respective electric company when inspection has passed for temporary or permanent power.
Compute, compile and publish weekly, monthly and quarterly permit, inspection and revenue data for the City’s website and for use by the department director, and as required by other government organizations.
Perform other duties as assigned.
Secondary Job Duties
Secondary duties as assigned.
Minimum Qualifications:
High school diploma or GED and two years of related office experience; or Associate’s degree (A.A) in a related field from a two or four-year college or technical school with six months of office experience; or Bachelor’s degree (B.A. or B.S.) in a related field with six months of office experience.
Experience in the development or construction-related field preferred.
Must successfully pass a criminal background check, including but not limited to convictions, guilty pleas, or no contest pleas to violent offenses, theft offenses and any offense under A.C.A. 21-15-103 and A.C.A. 21-15-111.
Must obtain Permit Technician certification from International Code Council (ICC) within two years of date of hire.
Effectively communicate with others orally and in writing.
Ability to work with mathematical concepts such as addition, subtraction, multiplication and division. Ability to calculate area, percentages, rates and ratios.
Ability to learn, within a short period of time, how to read and utilize architectural and engineering scales for reviewing permit drawings.
Ability to calculate fees associated with permits and inspections.
Must be proficient in the use of a computer and software programs such as word processing and spreadsheets, and must be able to become proficient in the use of other applications such as permitting software systems and GIS maps. Must be able to effectively operate standard office equipment.
While performing the functions of this job, the employee is regularly required to move from location to location; use hands to finger, handle, or feel; reach with hands and arms; climb or balance; stoop, kneel. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities accomplish computer and office work. Requires sustained keyboard operations.
Must possess the ability to work effectively in a front desk environment that includes regularly receiving walk-in traffic and phone calls. The noise level in the working environment is frequently elevated due to group discussions taking place in the general area. While performing the functions of this job the employee is occasionally exposed to outside weather conditions.